Selection procedure

The selection procedure starts right after each application deadline. For your understanding, you will find below the main steps followed by the Selection Committee for each application campaign:

  • administrative evaluation: each application is checked for eligibility 
  • academic evaluation: each eligible application receives an academic score
  • final ranking: based on academic scores and other selection criteria 
  • admission to the master and, possibly, allocation of a scholarship 

Step 1. Administrative evaluation
Eligibility criteria for admission in the MULTIPHASE programme

An application will be declared eligible for admission if the formal check is positive and the admission criteria are met.

The formal check is negative when:

  • the application is not submitted on due time 
  • the application is not complete: required information is missing or misfiled, compulsory documents not provided, ...
  • the application is incorrectly completed: documents or information provided not in English, illegible documents, unreadable files, ...
  • the informations or documents are suspected to be fraudulent 

The admission criteria are of yes/no type:

  • you have or expect to have a Bachelor of Science degree or an equivalent academic qualification
  • your higher education corresponds to at least 180 ECTS
  • your degree or diploma is awarded from an accredited university 
  • your scientific background is aligned with MULTIPHASE master 
  • your CGPA is equal to or better than 75% of the scale maximum 
  • your proficiency of English is above a minimum level 
Eligibility criteria for EMJM scholarship

A student applying during the first campaign, and only the first, will be declared eligible for an EMJM scholarship under the following conditions:

  • be enrolled in the MULTIPHASE master course
  • have - at the date of enrolment - a first higher education degree (or demonstrate a recognised equivalent level of learning according to national legislation and practices in the degree-awarding countries)
  • not have already benefited from a previous Erasmus Mundus Joint Masters (EMJM) scholarship
  • not benefit from another EU funded scholarship scheme to follow the same (or another) EMJM master course (for the entire period of enrolment in the course)

Note: students, who are ineligible for an EMJM scholarship can still be eligible for admission to the MULTIPHASE master as self-funded students. They are equally welcome !

Step 2. Academic evaluation

Evaluation of the written application

Each application eligible for admission receives a "written application score" based on the following evaluation criteria:

Criterion Comment Score
Scientific background relevance of previous study 15%
Academic records marks, awards, grants, ... 40%
University quality ranking 10%
Practical/research experience     internships, placements, jobs, professional qualifications, ...    15%
External assessment recommendation letters, referees, academic potential, ... 10%
Motivation personal and professional plans, interests, ... 10%

Based on the "written application" score, a first ranking is produced, from which the Selection Committee establishes a short list.

Evaluation of the oral interview

Short-listed applicants will be invited to an oral interview in English by video conference. During this interview, a 10 minutes presentation will be given by the candidate, followed by 15 to 20 minutes of discussion and possible questions to assess scientific knowledge. An "oral interview score" will be given by the Jury according to the following evaluation criteria:

Criterion Score
Motivation to participate in MULTIPHASE 30%
Consistency of the student project with the programme's objectives 20%
Critical thinking skills 20%
Scientific background & general knowledge in chemical, computational and mechanical engineering   20%
English language proficiency 10%

Academic ranking

For each short-listed candidate, an Academic Score will be calculated with following weights:

  • 50% for the written application score
  • 50% for the oral interview score

Step 3. Final ranking

The final selection of the applications for admission is done by the Selection Committee. It is a complex procedure, which could be seen as a constrained optimization problem by mathematicians. Indeed, the Selection Committee has the mission to form editions with the highest possible academic level (highest academic scores), while meeting the following constraints and incentives:

  • respect the available number of places in MULTIPHASE programme
  • respect the available EMJM scholarships per country
  • promote inclusiveness and gender balance in case of ex-aequo academic score 
Number of places

The number of students per edition is limited to 35. This number has been chosen in consultation with all partners to ensure a high level in pedagogy quality and a smooth integration with other programmes open in Saint-Etienne, Turin or Munich.

EMJM scholarships allocation constraints

The European Union strives to embark students from all over the world into the Erasmus Mundus excellence programmes. In order to promote this goal, the MULTIPHASE Consortium has received a funding in form of scholarships. The table below shows the number of available EMJM scholarships for the four editions. 

Student category Number of EMJM scholarships
Programme countries student 30
Partner countries student (any) 30
Partner countries student (NDICI) 27
Partner countries student (IPA III)   3

Though every applicant, from every country, is warmly welcome, the table shows that the chance to be selected for an EMJM scholarship is  higher if you are national from an IPA III or NDICI country (provided  you have excellent academic records ;-). This stems from the European Union international policy and its implementation in the Erasmus+ Programme.

It is worth noting that the principle of communicating vessels does not apply. It is not possible to give an EMDJM originally allocated for a given group of countries to a student belonging to an other group of countries. 

The 10% rule is an other constraint that must be respected by the Selection Committee. In order to ensure geographical diversity among students, no more than 10% of the total number of scholarships awarded during the MULTIPHASE programme implementation should be awarded to candidates from the same nationality (this rule does not apply to scholarships for IPA III and NDICI countries). Beyond this threshold, students can be enrolled without scholarship.

More details are given in the Application Guide (see Useful Links in the footer). In particular, you will find the definitions of "Programme country student", "Partner country student", "NDICI student" and "IPA III student".

Step 4. Admission to the master and allocation of a scholarship

Based on the Academic Ranking and on the different constraints explained above, each application receives an admission status:

  • selected if the Academic Score is above the threshold, with two possibilities:
    • admitted (main list)
    • waiting (reserve list)
  • not selected if the Academic Score is below the threshold

A student being offered a place with an EMJM scholarship has 3 days (72 hours) after the publication of the Final List on the MULTIPHASE website to confirm his.her participation in the MULTIPHASE master. If the offer is accepted, the "admitted" status is confirmed. Otherwise, the place is freed and offered to an other applicant from the waiting list (upgrade).

A student in the waiting list (=not yet admitted) will have two choices:

  • apply as a self-funded student (i.e. without EMJM scholarship) by sending a request to the Selection Committee. This can be the case if the student wishes to secure a place. The demand will be accepted on a first-come, first-served basis provided that the maximum number of students in the cohort is not reached yet.
  • wait and hope for an upgrade to the main list. Upgrades happen when one place is freed by a student withdrawing from the main list. Note that an applicant upgraded from the waiting list to the main list is not necessarily the student with the best rank in the waiting list. Practically, the Selection Committee will upgrade the first student (in descending rank order) who leads to a main list that complies with the rules described above